November 26, 2013 Business Meeting
Primary tabs
Submitted by Migration on Tue, 11/12/2013 - 5:15pm
Dates:
Tuesday, November 26, 2013 - 10:30pm
MONTGOMERY TOWNSHIP BOARD OF EDUCATION
Skillman, New Jersey 08558
Meeting, Tuesday, November 26, 2013
7:00 p.m. Executive Session
7:30 p.m. Public Session
Upper Middle School Media Center
AGENDA FOR REGULAR BUSINESS MEETING
District Goals 2013-2014
Goal 1: To develop specific communication protocols with parents, staff and community members that are consistent in message and reflect the vision of “Connected, Known and Valued,” with particular focus on the implementation of AchieveNJ and curriculum initiatives.
Goal 2: To review, evaluate and assess current programs and staffing structures to determine gaps/needs; make specific recommendations to the Board to address in a fiscally responsible and efficient manner in the following areas: special education, student/staff attendance and the organizational management structure of the district.
Goal 3: To identify and implement social-emotional programming appropriate for all schools by June 2014 and identify the appropriate assessments to measure the efficacy of the programs.
OPENING OF THE MEETING
Call to Order – Board President
Statement of Open Meeting and Public Participation - In accordance with the State’s Sunshine Law, adequate notice of this meeting was provided by mailing notice of meeting on April 24, 2013 and November 19, 2013. Notice was provided to Board of Education Members, Montgomery Township Clerk, Rocky Hill Borough Clerk, Public Library, Township Posting, School Posting, PTSA Officers, Courier News, Princeton Packet, Trenton Times, and The Star Ledger.
The Board reserves the right to enter into Executive Session during all meetings of the Board of Education.
This meeting is being tape-recorded for the purpose of Board review and future reference and to assist in the preparation of minutes.
It is the School Board’s intention to conclude this meeting no later than 10:00 p.m.
ROLL CALL
EXECUTIVE SESSION
It is recommended that the Board convene in Executive Session for the purpose of discussing items related to personnel, a special education settlement agreement, negotiations with the Association of Principals and Supervisors of Montgomery Township and student disciplinary matters. When the need for confidentiality no longer exists, the matters will be disclosed to the public.
RECONVENE IN OPEN SESSION – 7:30 p.m.
SALUTE THE FLAG
APPROVAL OF MINUTES – It is recommended that the Board of Education approve the minutes of the following Board Meeting(s):
October 8, 2013 Executive Session Meeting
October 8, 2013 Workshop Meeting
October 15, 2013 Executive Session Meeting
October 15, 2013 Business Meeting
ACCEPTANCE OF CORRESPONDENCE – It is recommended that the Board of Education accept the following correspondence:
1. E-mail from A. Wirsul dated 10/16/2013 regarding Middle School chillers
2. E-mail from M. Lister dated 10/17/2013 regarding World Language Program
3. E-mail from M. Penney dated 10/21/ 2013 regarding community service
4. E-mail from J. Potavin dated 11/12/2013 regarding transportation
5. E-mail from J. Martin dated 11/17/2013 regarding tuition
NEW BUSINESS FROM BOARD/PUBLIC
Members of the public are allotted one opportunity to bring any new/old business to the Board for a maximum of five (5) minutes per speaker. The board president may need to refer an issue to the superintendent if the particular issue has not been handled through the appropriate chain of command within the school district before coming to the board for a response. All responses will be provided at the end of this session.
SUPERINTENDENT’S REPORT
ACTION AGENDA
PUBLIC COMMENTS
Members of the public are allotted one opportunity to address the Board regarding the Superintendent’s Report or the Action Agenda for a maximum of five (5) minutes during this period of the meeting. All responses will be provided at the end of this session.
1.0 ADMINISTRATIVE
The Superintendent recommends that the Board of Education approve the administrative items as follows:
1.1 Routine Monthly Report – Accept the following reports:
1. Student Care and Control
2. Harassment, Intimidation and Bullying (HIB) Report
3. Teacher Absences Report
4. Fire/Security Drill Report
1.2 Policy First Readings – Accept the following amended policies as a first reading:
Policy Number Title
0000-02 Introduction
0169 Board Member Use of Electronic Mail/Internet
1240 Evaluation of Superintendent
R1240 Evaluation of Superintendent
3124 Employment Contract for Teaching Staff Members
3221 Evaluation of Teachers
R3221 Evaluation of Teachers
3222 Evaluation of Teaching Staff Members, Excluding Teachers
and Administrators
R3222 Evaluation of Teaching Staff Members, Excluding Teachers
and Administrators
3223 Evaluation of Administrators, Excluding Principals, Vice
Principals and Assistant Principals
R3223 Evaluation of Administrators, Excluding Principals, Vice
Principals and Assistant Principals
3224 Evaluation of Principals, Vice Principals and Assistant
Principals
R3224 Evaluation of Principals, Vice Principals and Assistant
Principals
4124 Employment Contract for Support Staff
R5306 Health Services to Nonpublic Schools
R5308 Pupil Health Records
R5460.1 High School Transcripts
8601 Pupil Supervision After School Dismissal
1.3 Policy Second Readings and Adoption – Accept and adopt the following amended policies
following a second reading:
Policy Number Title
3144.12 Certification of Tenure Charges – Inefficiency
3144.3 Suspension Upon Certification of Tenure Charge
3372 Teaching Staff Member Tenure Acquisition
3373 Tenure Upon Transfer or Promotion
5512 Harassment, Intimidation and Bullying
9140 Citizens Advisory Committees
2.0 CURRICULUM & INSTRUCTION
The Superintendent recommends that the Board of Education approve the curriculum and instruction agenda as follows:
2.1 Chapter 192/193 Non-Public Services 2013-14
Approve additional funding under the provisions of Chapter 192/193, Non-Public Auxiliary and Handicapped Services in the amount of $770.38 for the 2013-14 school year to be allocated as
follows:
New Funding Funding Total YTD
Chapter 192 Comp Ed $770.38 $4,708.00
2.2 Out-of-District Placements – Approve the following Out-of-District placements for the 2013/14 school year.
|
|
|
TUITION
|
|||
|
Pupil ID#
|
School
|
Anticipated Start Date
|
ESY
|
RSY
|
Total for Year
|
|
247194
|
SC Vo-Tech TOPS
|
11/11/13
|
|
$22,800.00
|
$22,800.00
(will be pro-rated)
|
|
257181
|
Hunterdon County Polytech Career Academy
|
9/1/13
|
|
$5,225.00
|
$5,225.00
|
2.3 Consultant Approvals 2013/2014 – Approve the following consultants for the 2013/14 school year.
|
CONSULTANT NAME/VENDOR
|
SERVICES PROVIDED
|
RATES OF SERVICE
|
|
Valley Hospital/Center for
Child Development
(Dr. Lisa Nalven &
Dr. Marivic Santiago)
|
Neurodevelopmental Evaluations
|
$675.00ea
|
|
Rutgers University Behavioral
Health Care
|
Medical/Bedside Instruction
|
$55.00p/hr
|
|
Union County Educational Services
|
Medical/Bedside Instruction
|
$66.00p/hr
|
|
INVO Healthcare
|
Social Work Assessments
|
$52.00p/hr
|
|
Bridges to Employment
|
One on One Job Instruction
Transportation to & from job sites
|
$60.00p/hr
$75.00p/day
|
|
Children’s Specialized Hospital
|
Neurological Evaluations
|
Leaver 3 $555.00ea
Leaver 4 $764.00ea
Leaver 5 $902.00ea
|
|
Building Behavior
Solutions, LLC
|
Functional Behavioral Assessments/Analysis
|
$1,600.00ea
|
2.4 DEAC Committee Members 2013-2014 –Approve the following members of the 2013-2014 District Evaluation Advisory Committee (DEAC): Thomas Barclay, Andrea Bradley, Cory Delgado, Nancy Gartenberg, Susan Lacy, Melissa Lister, Kelly Mattis, Mary McLoughlin, Annie Michaelson, Erin Peacock, Jaime Maccarone, William BJ Meurer, Paul Popadiuk, Chris Resch, Mike Richards, Debby Sarmir, Kathleen Scotti, Jason Sullivan, Karen Winters
3.0 FINANCE
The Superintendent recommends that the Board of Education approve the finance agenda as follows:
3.1 Financial Reports - As prepared by the School Business Administrator and Treasurer of School Moneys which are in agreement, and presented by the Superintendent, approve the following reports as of October 31, 2013:
- Board Secretary’s Report
- Treasurer’s Report
- Investment Report
- Food Services Report
3.2 Ratification of Transfers - ratify the transfer of funds among the general, special revenue and capital projects funds’ line items as of October 31, 2013.
3.3 Receipt of Certification from Board Secretary - Pursuant to NJAC 6A:23-2.12 (c) 3, I, Thomas M. Venanzi, certify that as of October 31, 2013 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of 6A:23-2.12 (a).
__________________________________ _________
Board Secretary Date
3.4 Certification of Board of Education - Pursuant to NJAC 6A:23-2-12 (c) 4, we certify that as of October 31, 2013 after review of the Board Secretary's and Treasurer’s monthly financial reports, in the minutes of the board each month that no major account or fund has been over expended in violation of NJAC 6A:23-2.12 (b).
3.5 Approval of Monthly Bills for November – approve the monthly bills as follows:
General Operating $7,352,480.00
Food Service $157,142.40
3.6 Travel Reimbursement – 2013/2014– approve the Board member and/or staff conference and travel expenses as per the attached list.
3.7 Approval of change orders – approve the following change orders:
Contract: High School Tennis Courts
Contractor: Halecon, Inc.
Change Order Number: 001
Change Order Amount: $3,872.00 (part of allowance – no change in contract)
Description: Removal of unstable soil.
Total amount of this change order: $3,872.00
Amount to be deducted from allowance of: $20,000
Amount of this change order: $ 3,872
Remaining allowance to be deducted from contract $16,128
________________________________________________________________________
Contract: Energy Improvements at Village and Upper Middle
Contractor: Gabe Sganga, Inc.
Change Order Number: 001
Change Order Amount: $7,241.80(part of allowance – no change in contract)
Description: Village - Additional lighting control sensors and modules were required in rooms where the specified number of sensors could not pick up all the room area due to obstructions or room configuration. This was discovered after the specified number of sensors were installed, the rooms physically tested to confirm coverage and blind spots were discovered.
Total amount of this change order: $7,241.80
Amount to be deducted from allowance of: $25,000.00
Amount of this change order: $ 7,241.80
Remaining allowance: $17,758.20
Contract: Energy Improvements at Village and Upper Middle
Contractor: Gabe Sganga, Inc.
Change Order Number: 002
Change Order Amount: $4,560.33
Description: Upper Middle – Chiller Control Panel replacement. This change order directive is for replacing the control panel on the 1996 Chiller at Upper Middle. This change order includes only direct costs that can be identified at this time.
Total amount of this change order: $4,560.33
Amount to be deducted from allowance of: $25,000.00
Amount previously deducted from allowance: $ 7,241.80
Amount remaining after previous change orders: $17,758.20
Amount of this change order: $ 4,560.33
Remaining allowance: $13,197.87
Contract: Energy Improvements at Village and Upper Middle
Contractor: Gabe Sganga, Inc.
Change Order Number: 003
Change Order Amount: -$1,260.84
Description: Expenses incurred by the lighting contractor to the gym and gym equipment to reimburse the school district.
Contract: Energy Improvements at Village and Upper Middle
Contractor: Gabe Sganga, Inc.
Change Order Number: 004
Change Order Amount: -$337.50
Description: On Saturday 11/02/13, a custodian needed to work so that the electricians could come in to do work. He was paid for 7.5 hours at a rate of $45.00 per hour for a total of $337.50 to be reimbursed by the contractor.
Contract: Fascia Replacement at UMS
Contractor: Pravco, Inc.
Change Order Number: 001
Change Order Amount: ($7,500.00)
Description: Deduct allowance from contract sum.
Amount of Original Contract: $145,531.00
Deduct Allowance: ($7,500.00)
New Contract Amount: $138,031.00
Contract: Security Upgrades at MHS
Contractor: AVS Technology
Change Order Number: 002
Change Order Amount: $16,606.11
Description: Provide, install and configure an additional 16 indoor cameras as per 10/24/13 drawings.
Total amount of this change order: $16,606.11
The contract sum prior to this change order was: $201,142.00
Amount of this change order: $ 16,606.11
New Contract Amount: $217,748.11
3.8 Sale of Surplus Equipment - authorize the Business Administrator to conduct a sale of surplus equipment with sealed offers due by 11:00 A.M. on December 11, 2013 with payment and removal of items by the person/firm submitting the highest offer by December 18, 2013. Surplus equipment consists of the following:
Vehicles
Copy Machines/Supplies
Bus Garage/Grounds and Maintenance Equipment
Misc. Furniture
Misc. Instructional Equipment and Supplies
3.9 Resolution Authorizing the Procurement of Goods and Services through State Agency for the 2013-2014 School Year
Whereas, the Montgomery Township Board of Education, pursuant to N.J.S.A. 18A:18A-10a and N.J.A.C. 5:34-7.29(c), may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and
Whereas, the Montgomery Township Board of Education has the need, on a timely basis, to procure goods and services utilizing state contracts, and
Whereas, the Montgomery Township Board of Education intends to enter into contracts with the attached Referenced State Contract Vendors through this resolution and properly executed contracts, which shall be subject to all the conditions applicable to the current State contracts; now, therefore, be it
Resolved, the Montgomery Township Board of Education authorizes the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list for the 2013-2014 school year pursuant to all conditions of the individual State contracts; and be it further
Resolved, that the Montgomery Township Board of Education School Business Administrator/Board Secretary shall certify to the availability of sufficient funds prior to the expenditure of funds for such goods or services; and be it further
Resolved, that the duration of the contracts between the Montgomery Township Board of Education and the Referenced State Contract Vendors shall be from July 1, 2013 to June 30, 2014.
Commodity/Service Vendors State Contract #
GSA/FSS Reprographics Ricoh Americas Corp. #51464
Schedule Use Sharp Electronics Corp #51143
(T-2075) Xerox Corporation #51145
Locksmith Service & Caola Company #80173
Associated Parts
(T-0675)
Locking Hardware Only Caola Company #74785
Statewide
(S-0675)
3.10 Settlement Agreement– Approve the following resolution pertaining to a special education settlement agreement:
BE IT RESOLVED by the Montgomery Board of Education (hereinafter referred to as the “Board”) that the terms, stipulations and conditions as established in the Settlement Agreement and Release between the Board and D.P. and C.P. o/b/o J.P., which is annexed to this Resolution, are hereby adopted and approved by the Board. The Board President and Business Administrator/Board Secretary are hereby authorized and directed to execute the Settlement Agreement and Release and any other documents necessary to effectuate the settlement.
3.11 Addendum to Settlement Agreement – Approve the following resolution pertaining to an addendum to a special education settlement agreement:
BE IT RESOLVED by the Montgomery Township Board of Education (“the Board”) that the terms, stipulations and conditions as established in the Addendum to the Settlement Agreement and Release between the Board and the Parents of a student whose name is on file in the Superintendent’s office, (a copy of which is annexed to this Resolution) are hereby adopted and approved by the Board. The Board President and Business Administrator/Board Secretary are hereby authorized and directed to execute the Addendum to the Settlement Agreement and Release, and any other documents necessary to effectuate the settlement.
3.12 Approval of Joint Transportation Agreement – approve joint transportation agreement with Montgomery as the host and Hillsborough as the joiner at a total cost of $12,908 to Hillsborough for the 2013 Extended School Year as follows:
# #
Montgomery Hillsborough
Route# Destination Students Students Joiner Cost
SUM 30 Eden 1 1 $6,256
SUM 31 Bridge Academy 2 1 $1,412
SUM 33 Midland 2 1 $3,400
SUM 34 Midland 5 1 $1,840
3.13 Approval of Joint Transportation Agreement – approve joint transportation agreement with Montgomery as the host and Hillsborough as the joiner at a total cost of $70,813 to Hillsborough for the 2013-2014 School Year as follows:
# #
Montgomery Hillsborough
Route# Destination Students Students Joiner Cost
EDEN Eden 1 2 $40,124
MIDL1 Midland 6 1 $10,316
MIDL2 Midland 2 1 $20,373
3.14 Approval of Joint Transportation Agreement – approve joint transportation agreement with Hillsborough as the host and Montgomery as the joiner at a total cost of $1,941.96 to Montgomery for the 2013-2014 School Year as follows:
Route# Destination # Montgomery Students Joiner Cost
NP5A Immaculata HS 3 $1,941.96
4.0 PERSONNEL
The Superintendent recommends that the Board of Education approve the personnel agenda as attached.
ANNOUNCEMENTS BY THE PRESIDENT
ADJOURNMENT
Public Attachments:
Groups audience:
- Private group -